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Preview User Guide

Some PDFs are forms you can fill out and then print or send. If a form requires a signature, you can add your signature to any PDF.

Fill out a PDF form

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1. In the Preview app on your Mac, open the PDF form.

2. Click a field in the form, then type your text.

If you save the form (by choosing File > Export), you can close it, open it later, and continue to fill it out.

Create and use signatures

To sign PDFs, you can capture your signature using your trackpad, the built-in camera on your Mac, or iPhone or iPad.

1. In the Preview app on your Mac, if the Markup toolbar isn’t showing, click the Show Markup Toolbar button , then click the Sign button .

2. Follow the onscreen instructions to create and save your signature.

   • Create a signature using your trackpad: Click Trackpad, click the text as prompted, sign your name on the trackpad using your finger, press any key, then click Done. If you don’t like the results, click Clear, then try again.

     If your Mac has a Force Touch trackpad, you can press your finger more firmly on the trackpad to sign with a heavier, darker line.

   • Create a signature using your computer’s built-in camera: Click Camera. Hold your signature (on white paper) facing the camera so that your signature is level with the blue line in the window. When your signature appears in the window, click Done. Brother mfc-9330cdw software for mac. If you don’t like the results, click Clear, then try again.

   • Create a signature using your iPhone or iPad: Click iPhone or iPad. On your iPhone or iPad, sign your name using your finger or Apple Pencil. When your signature appears in the window, click Done. If you don’t like the results, click Clear, then try again.

3. Add the signature to your PDF.

   Choose the signature you want to use, drag it to where you want it, then use the handles to adjust the size.

If you use iCloud Drive, your signatures are available on your other Mac computers that have iCloud Drive turned on.

Delete a saved signature

1. In the Preview app on your Mac, if the Markup toolbar isn’t showing, click the Show Markup Toolbar button .

2. Click the Sign button , then click the X to the right of the signature you want to delete.

Combine two PDFs

1. Open a PDF in Preview.
2. Choose View > Thumbnails to show page thumbnails in the sidebar.
3. To indicate where to insert the other document, select a page thumbnail.
4. Choose Edit > Insert > Page from File,* select the PDF that you want to add, then click Open.
5. To save, choose File > Export as PDF.

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Combine part of a PDF with another PDF

1. Open the PDFs that you want to combine in Preview.
2. In each document, choose View > Thumbnails to show page thumbnails in the sidebar.
3. Press and hold the Command key, select the page thumbnails that you want to add to the other document, then let go of Command.
4. Drag the selected thumbnails into the sidebar of the other PDF, then release where you want them to appear. If your Mac has macOS Sierra or earlier, drag the thumbnails directly onto a thumbnail in the other PDF.
5. To save, choose File > Export as PDF.

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Rotate, delete, and reorder pages

1. Open a PDF in Preview.
2. Choose View > Thumbnails to show page thumbnails in the sidebar.
   • Rotate a page: Select a page thumbnail, then choose Tools > Rotate Left or Rotate Right.
   • Delete a page: Select a page thumbnail, then choose Edit > Delete.
   • Reorder pages: Drag a page thumbnail to a new location in the sidebar.

Learn more

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* If the 'Page from File' selection is dimmed, make sure that the file you have open is a PDF. Some encrypted PDF documents can't be merged. To check the permissions of a PDF, choose Tools > Show Inspector, then click .