Plan various aspects related to your project and use Gantt charts to monitor your progress. The Project Plan app provides support for all the standard views associated with these types of projects: Calendar, Gantt Chart, Resource Sheet, Task Sheet, Tracking Gantt, Network Diagram, Task Usage.
This step-by-step Pages Gantt chart tutorial demonstrates how to make professional Gantt charts inside the popular word processor for Mac.
Mac users wanting to visually present plans or schedules in Pages can tweak a default 2D Stacked Bar chart to build a basic Gantt chart. Because formatting the graphic in Pages can become time-consuming, those who need to regularly create and update such visuals may find it simpler to use a dedicated Gantt chart maker instead.
This page will show you two ways to get your Gantt chart: either build it manually in Pages, or use the web-based Gantt chart maker called Office Timeline Online, which generates a professional visual automatically and lets you download it as a PowerPoint slide for easy sharing. If you wish to learn how to make a timeline in Pages for Mac, please see our timeline tutorial here.
Which tutorial would you like to see?
How to manually make a Gantt chart in Pages
1. Enter your project data into a table in Pages
Open Pages and double-click on Blank Landscape under the Basic category of the template gallery. This is recommended for an optimized layout of your presentation.
Add a table to your document by going to Insert → Table on the Pages ribbon or by clicking on the Table button on the taskbar above your page.
List the main phases or tasks of your project in the first row of the newly inserted table, as shown in the picture below. You'd keep their names short and concise to make sure they'll fit well on the graphic.
Use the second row to enter the start week for each of your project phases, setting the first task (which begins in week 1) as the reference point in determining the beginning of the remaining ones. See the following image for a better illustration of how I set the start time series for my chart.
In the third row of the table, add each task’s duration (amount of time required to complete that task) in weeks. Here are the calculations for my duration series:
2. Add a 2D Stacked Bar Chart to your Pages document
Now that you have sorted out your data, you can start building your graphic.
Go to Insert → Chart on the Pages ribbon.
Click on 2D Stacked Bar from the menu that appears.
Pages will automatically generate a basic stacked bar chart that looks like this:
3. Input your project data into the chart
Select and copy (Cmd + C) all the rows of your project data table.
Click on the Edit Chart Data button that appears after selecting the chart area.
Select the first cell in the top-left corner of the Edit Chart window that shows up and paste the copied items. Pages will replace the placeholder data with your own and the graphic will be instantly updated to display the new details.
4. Turn your graphic into a Gantt chart
Now that that your chart has the right data in, you need to format it to make it look more like a Gantt. This means making the blue bars transparent so that only the green ones remain visible (these will represent the tasks of your project schedule). To do so, you need to select the chart area and:
Double-click on any of the blue bars of the graphic, which will select the whole series.
Go to the Style tab of the Format pane on the right side of the Pages document.
Click on the color indicator next to Fill and select No Fill.
The resulting graphic will look like the one below:
With your Gantt chart properly set up, you can now make further customizations to add meaning and help it stand out better.
5. Customize the tasks bars of your Gantt chart
If you want to recolor your tasks simultaneously, click on the chart area and then on any of the bars to select all of them at once. Then go to the Style tab of the Format pane and use the color indicator next to Fill to choose a new hue. In my example, I picked a pale blue.
Currently, your tasks are seen as a single series, and that's why you can edit them only all at once. To recolor your chart bars individually, your tasks need to be distributed in separate series, which will require you to:
i.Insert a few extra rows beneath Duration, which you can name Color 2, Color 3, Color 4 and so on. As you can see in the image below, the newly added lines will generate different hues for your graphic that you can further customize afterwards.
ii.Now, to move a task into a separate series or color category, cut its Duration value from its original row and paste it into one of the new lines, keeping the same column (the same goes for the rest of the tasks). Here is how I set up the new color palette for my graphic:
Note: As the image above shows, the tasks that have their Duration values on the same row are considered as a single series with the same color (e.g. Preparatory Phase and Testing Phase), which means they'll all be customized at once. The tasks with their duration values distributed on different rows are considered distinct series that can be customized separately - as shown in the following step.
iii.To further customize any of your task bars’ colors, double-click on the desired element and use the color indicator next to Fill on the Style tab to choose whichever new nuance you prefer. This is how I changed my Gantt chart's default colors:
Cannon eos app for mac. While in the Style section, you may also want to apply a few effects such as strokes and shadows. Because I felt shadows were a little distracting and made the graphic more difficult to follow, I chose to add only a simple black outline to my task bars using the Stroke feature.
To display your tasks’ duration on the Gantt chart, select all the bars (Shift + Click), go to the Series tab, and choose Number from the dropdown menu under Value Labels. To change the placement of the value labels on the task bars, use the Location feature. In my example, I chose to have the labels displayed in the middle.
6. Customize the chart area
Once you’ve finished customizing the task bars, you can also make changes to the chart area of your graphic. Select it and use the features within the Chart and Axis tabs of the Format pane as follows:
Add titles and borders: Tick the boxes for Title and Border under Chart Options. I also unchecked Legend as I considered it redundant in my case.
Customize fonts: Use the options under Chart Font to modify the font type and size for the entire graphic. In my example, I changed the font from Helvetica Neue to Helvetica and I increased it a bit.
Note: You can customize the task descriptions or title independently by double-clicking on them and making the desired changes from the pane on the right.
Adjust the gap between the task bars: Use the up-down controls under Gaps to increase or decrease the space between chart bars. I increased it from 40% to 70% for my graphic.
Add more vertical lines to the chart: Click on the Axis tab of the Format pane, go to Minor Gridlines, and select the type of gridline you want to use. For my graphic, I used a straight grey line.
After carrying out all the steps above, trying out several font sizes, and increasing the size of the chart area, my Gantt chart looks like this:
Download Gantt chart template for Pages
How to make a Gantt chart online automatically
Apple's Pages does let you build a Gantt chart, but the formatting process can become cumbersome especially if you need to regularly create and edit such visuals for recurrent communications. Below I'll demonstrate how to make professional-looking Gantt charts more easily using Office Timeline Online.
Allowing you to automatically create an eye-catching graphic directly from your browser, Office Timeline also lets you update it quickly and download it as a .pptx file or .png image. To get things started, access the free online tool and carry out the following steps.
1. Add your project’s details in Office Timeline Online
To start building your Gantt chart, click on Timeline from scratch from the web tool's New tab or choose one of the templates available. In my case, I went for the first option, so you can see how to make a Gantt from top to bottom.
Selecting the Timeline from scratch option will open the Data View, where you can add and edit data.
Use the Data View tab to list your project’s tasks and their due dates and make a few styling choices such as choosing the shapes and colors of your items. Office Timeline will instantly transform this data into a graphic and display a live preview of it on the right. When you’re ready, open the Timeline View to see your graphic in full size and start customizing it. You can do this by either clicking on the preview image or selecting the Timeline tab above your data list.
2. Customize and update your Gantt Chart with ease
At this point, you can customize any detail on your newly created Gantt chart with just a few clicks. From the Timeline tab, you can change any color, shape and font, adjust the tasks' position and spacing, or choose to show details such as Task Duration or Percentage Complete. Whenever you want to add more tasks, you can instantly switch back to the Data View and enter their details. You can see on my final Gantt chart below that I have included some milestones too, which will help in tracking my project.
If you have a free Office Timeline Online account, the Gantt charts you make will be instantly saved in the cloud, which means you can return to them at any time and adjust them as plans change. The Timeline View lets you update task and milestone dates right on the graphic with a simple drag & drop, while the Data tab makes adding and editing items fast and easy. Once finished, turn your Gantt chart into an editable PowerPoint slide so you can easily include it in presentations.
See how easy it is to make Gantt charts with Office Timeline Online
In the majority of the processes and projects that we take on a personal level as well as business level, it is essential to effect proper time management. One of the ways, to ensure that you are always in check especially on the time aspect of your project is through the use of a Gantt chart. This is a horizontal chart developed by Henry Gantt early in the 20th century and has proven productive to date.
Tom’s Planner is a Gantt chart software that is online based. This, therefore, gives the software the benefit of being utilized across all the platforms including the mobile environment. The tool is easy to use and allows the users to get much more done in a short period.
MatchWare is claimed to be the best Gantt chart software globally and also comes packed with plenty of features to ensure projects run smoothly. This software comes with built-in project timeline as well as built-in Gantt charts and thus offering a comprehensive solution to all levels project management.
SmartSheet is a leading Gantt chart software that makes it possible to make Gantt charts in minutes, and all this is done online. With the use of this software, you will be able to identify all the tasks that require being done as well as when they need to be done.
Gantt chart software unlike the majority of the other software is mainly online based, and this gives them the ability to serve users across all the major platform. However, there still exist other project management programs that may encompass the use of Gantt charts, and these may be platform dependent.
GanttChart is a software that is capable of running on the windows platform and has a friendly user interface. With this Gantt chart software, you will be able to schedule work, assign tasks as well as project plans with lots of ease. It can be used in construction, office management, and several other areas.
iTaskX for Mac
iTaskX is a Gantt chart software that is designed for the Mac platform. This software offers a professional way to manage projects and form excellent relationships among team members. These tools offer a way of identifying what requires being done, the member doing it and the time frame.
Gantt Man for Android
GanttMan is a Gantt chart app designed for the users on the Mac platform and allows effective project management right from the Android phones and tablets. The App allows for the view of the Gantt chart that compromises resources allocation and sorting by date option.
Most Popular Software for 2016 – SmartDraw – Gantt Chart
SmartDraw – Gantt chart software offers a quick and easy way to create Gant charts. The software offers automatic formatting, share your Gantt chart any way you choose, four different views of the same data, built-in accountability, assigning tasks is a breeze with built-in teams, save time with custom task libraries. You can also see Visual Project Management Software
What is a Gantt Chart Software?
Gantt Chart Software Microsoft
A Gantt Chart Software is a computer program that is designed to generate Gantt charts for the use in the management of projects and other activities that require coordination. Essentially the Gantt chart can be done even on papers though with a computerized chart there is the benefit of that it can be shared and that modifications can be effected with ease. With the majority of the software reviewed, other than the Gantt chart, there is also the incorporation of other tools to ensure that the process of project management runs smoothly. You can also see Team Management Software
It is obvious that the success of a project largely depends on the level of coordination and management put in place. With the use of a Gantt chart software, it is easy to implement effective management especially on task allocations and time management as they are the ones largely determining the outcome of a project.