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Preview User Guide

You can open PDFs and images in Preview, change how documents are shown in the Preview window, and get information about the files.

Open PDFs and images

You can double-click a PDF or image file to open it by default in Preview. You can also open Preview and select the files you want to view.

1. In the Preview app on your Mac, choose File > Open.

2. Locate and select the file or files you want to open, then click Open.

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   Tip: To open a file you’ve worked on recently, choose File > Open Recent.

To open a document in iCloud Drive, click iCloud Drive in the Finder sidebar, then double-click the PDF to open it. See Use iCloud Drive to store documents.

From the Desktop, you can also select a file or files, then choose File > Open With > Preview.

If you open multiple files at the same time, you can set them to open in the same Preview window or open in tabs.

View PDFs or images

When you open a PDF with multiple pages, you can view thumbnails of all the pages in the sidebar.

1. In the Preview app on your Mac, open a PDF or image that you want to view.

2. Do any of the following:

   • Show thumbnails: Choose View > Thumbnails or View > Contact Sheet.

   • Show a document’s table of contents (if it has one): Choose View > Table of Contents.

   • Close the sidebar: Choose View > Hide Sidebar.

   • Show pages in a continuous scroll: Choose View > Continuous Scroll.

   • Show one page at a time: Choose View > Single Page.

   • Show two pages side by side: Choose View > Two Pages.

   • Scroll pages: Swipe up or down on the trackpad using two fingers.

   • Go to a specific page: Click a thumbnail, or choose Go > Go to Page.

   • Go to the previous or next page: Click the Previous button or the Next button in the Preview toolbar. (If you don’t see the buttons, choose View > Customize Toolbar, then add them.) If your Mac has a Force Touch trackpad, you can accelerate through the previous or next pages by pressing and holding the button, then adding pressure; the more firmly you press, the faster you move through the pages.

Change how thumbnails are shown

If a window sidebar contains multiple PDFs, you may have trouble finding a particular document. You can collapse a PDF’s page thumbnails so you see only the PDF’s filename.

1. In the Preview app on your Mac, open a PDF or image that you want to view.

2. Do any of the following:

   • View thumbnails: Choose View > Thumbnails or View > Contact Sheet.

   • Sort thumbnails: Control-click a thumbnail, then choose an item from the Sort By submenu in the shortcut menu.

     The thumbnails are sorted by file. You can’t sort PDF page thumbnails within a PDF.

   • Change the size of the thumbnails: Choose View > Thumbnails, then drag the sidebar’s separator to the left or right to change the width of the sidebar.

   • Collapse or expand PDF thumbnails: Click the arrow next to the PDF’s filename in the sidebar.

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View information about PDFs or images

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You can use the Inspector to view information about a document or image, such as file size, the author’s name, and the image resolution.

1. In the Preview app on your Mac, open a PDF or image that you want to view.

2. Choose Tools > Show Inspector, then do any of the following:

   • Get general file information: Click the General Info Inspector button .

   • View keywords: Click the Keywords button . See Assign keywords to a PDF or image.

   • View a list of annotations: Click the Annotations Inspector button . To display an annotation, double-click it. See Annotate a PDF or Annotate an image.

   • View encryption and permission information in a PDF: Click the Encryption button . See Password-protect a PDF.

   • View cropping information in a PDF: When using a selection tool, you can click the Crop Inspector button to view the dimensions of the content you are selecting, and choose a unit of measurement that’s displayed in the Crop Inspector window.

   • View information about an image: Click the More Info Inspector button . See See where a photo was taken

Zoom in or out

1. In the Preview app on your Mac, open a PDF or image that you want to view.

2. Do any of the following:

   • Zoom in or out: Choose View > Zoom In or View > Zoom Out. On some trackpads, you can pinch your thumb and index finger closed or open on the trackpad. See Use trackpad and mouse gestures.

   • View the original size of an image or page: Choose View > Actual Size.

   • Zoom to a particular section of an image or PDF: Choose Tools > Rectangular Selection, select the section, then choose View > Zoom to Selection.

   • View a page at a specific percentage of its original size: Type a percentage in the Scale field in the toolbar.

     If you don’t see the Scale field, choose View > Customize Toolbar, then drag the Scale field to the toolbar.

   • Magnify an area in an image or PDF: Choose Tools > Show Magnifier, then move the pointer over the area you want to magnify. To stop magnifying, choose Tools > Hide Magnifier or press the Esc key.

Keep It is a notebook, scrapbook and organizer, ideal for writing notes, keeping web links, storing documents, images or any kind of file, and finding them again. Available on Mac, and as a separate app for iPhone and iPad, Keep It is the destination for all those things you want to put somewhere, confident you will find them again later.

Keep It is the successor to Together, can import Together libraries, and all Together 3 users can get a discount to upgrade to Keep It. See Information for Together Users below.

Screenshots

Notes, Links and Everything Else

Make Notes

Create notes with built-in styles that look good and read well on all your devices. Notes can contain checklists, bulleted and numbered lists, links, dividers, images and other attachments.

Save Web Links

Save web links to Keep It, view them in the app, open them in your browser, or save them as PDFs or web archives for offline reading.

Add Anything

Any kind of file can be created from stationery, added to Keep It or saved to its folders, and then opened for editing in other applications. With iCloud, changes are automatically made available across all your Macs and iOS devices.

Preview and Edit

Keep It generates thumbnails and summaries for most files, can edit its own notes, rich text, plain text and Markdown files, add highlights and notes PDFs, and show images, web pages and most other documents. Any item can be encrypted with a password.

iCloud

Everywhere

Keep It can store everything in iCloud and make it available across all your Macs, and your iPad and iPhone too, with Keep It for iPad and iPhone.

Share Folders and Items

Keep it can share top-level folders and individual items with other Keep It users via iCloud. Participants will see all changes automatically.

Organize

Folders

Folders let you organize items and bundles hierarchically, when needed. Select a folder to see everything it contains, double-click to focus the sidebar on that folder.

Bundles

When you need to gather things into one place, make a bundle. Items can be in more than one bundle at a time, and when you remove the bundle, everything else stays where it was.

Labels

Use labels to color-code items for quick visual recognition. Labels are listed in the sidebar so you can quickly see everything with a particular label.

More Lists

Use the Recents list to see things you’ve added or viewed lately, with the latest shown at the top. Favorites provide quick access. Deleted Items are automatically removed after 30 days.

Search and Filter

Search

Keep It can search the content of most files, and can recognize text in scanned PDFs and images. While searching, suggestions appear as you type, allowing you to narrow down results to exactly what you need. Save searches for later reuse.

Tag Filter

Keep It’s Tag Filter makes finding things by tags easy, and works with search and the selected list. Choose a tag to see all the tagged items and any other relevant tags; choose another tag to drill down further.

Works with Your Mac

Real Files

Keep It stores everything you add as files, folders and tags in the Finder that mirror what you see in the app, rather than stuff everything into a database. You can even save new files to these folders to automatically add them.

True Integration

This approach lets Keep It work with the system and all your existing apps, files can be searched with Spotlight, backed up with Time Machine, and opened in any suitable app for editing. Tasks in Keep It can be automated with AppleScript and Automator actions.

Where You Need It

Compact Mode

In compact mode, Keep It for Mac becomes a single column, ideal for using alongside other apps or in split screen.

Works with Other Apps

Pretty much anything can be dragged to Keep It, and you can also add things from a variety of apps with Keep It’s share extension.

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Keep It is the successor to Together, and will import your Together libraries. While many things will be familiar, Keep It offers some great new ideas and improvements, including:

View and Edit

• Create notes, stationery and open anything in its own window or tab
• Summaries in the list and enhanced thumbnails, on both Mac and iOS
• Predefined and custom styles for notes
• Insert dividers in notes
• Improved file attachments in notes
• Add highlights and notes to PDF documents, and rotate and remove pages
• Rotate images between landscape and portrait
• Edit Markdown files with syntax coloring and a choice of editor and preview styles.
• See a word count for notes, rich text and plain text documents
• Show margins to constrain the width when editing text items to aid readability
• Automatically rename items created from stationery
• Compact Mode for working alongside other apps as a window or in split view
• Dark mode on macOS Mojave and later

Organize and Manage

• Favorites Bar for quick access to lists
• Folders can show all items in nested folders and bundles
• iCloud sharing for both folders and individual items
• Double-click folders to focus the sidebar on them and the things they contain
• Recents list shows added and edited items across all your Macs and iOS devices
• Selecting multiple items shows options to add them to a bundle, move to a folder, change the label or add tags
• Each list can have its own sort and view settings
• See and search a list of tags in the Info view, and when tagging items in the list
• The sidebar can be hidden and will reappear when you drag to the side of the window
• Deleted items automatically removed after 30 days
• Unfiled list shows anything not in a folder or bundle

Importing

• Share extension can now add text, links, files, photos and movies, and when using it you can add tags, choose locations, and append text to notes. With iCloud, changes will appear on other devices almost instantly
• Bookmarklet can now either import a link or the selected text from a web page
• Import from a scanner, or directly from your iPad or iPhone with Continuity Camera in macOS Mojave

Search and Filter

• Search suggestions for drilling down to exactly what you need
• Text recognition makes scanned PDFs and images searchable, including attachments
• Use keywords when searching, and natural language for dates
• Save searches that work consistently across Macs and iOS
• Tag Filter can filter combinations of tags in the same straightforward way on both Mac and iOS

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…but just about everything in Keep It is more refined, works better, faster, and often makes more sense. See Keep It for Together Users for more.

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Discounts

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Together 3 users can get a half-price discount when moving to Keep It, and free licenses are available for anyone who purchased Together 3 in the 6 months before Keep It was announced.

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See the Keep It Support page for information on obtaining these discounts, and how to move from Together to Keep It.